All policies, procedures, and standards regarding academic probation, suspension, and readmission are determined by the Hiram College Academic Review Board (ARB). The ARB consists of eight voting faculty members and additional non-voting resource staff, including representatives from the offices of the Academic Dean and the Dean of Students.

Any student with both a cumulative and term Grade Point Average above 2.00 is considered to be in Good Academic Standing.

Any student whose cumulative Grade Point Average (GPA) is below 2.00 does not meet the academic standards of the college and is subject to Academic Probation or Suspension.1

Each student’s academic standing is determined at the end of each semester, after grades have been processed by the Registrar. At this time, the cumulative GPA is calculated. For the purposes of this Board, a semester includes both the 12 and 3 week sessions, and/or both 8 week sessions, as appropriate.

Traditional Students in Their First Semester at Hiram College

For a traditional student in his or her first semester at Hiram College, the following guidelines are used by the Board:

  • 0.00–1.24 GPA:The student will be Suspended from the College.1
  • 1.25–1.99 GPA:The student receives Probation and must follow the Conditions of Academic Probation for Traditional College Students below.

All Other Traditional College Students

For a traditional student in his or her second or subsequent semester at Hiram, the following guidelines are used by the Board:

  • 0-1.99 cumulative GPA: Probation or may be Suspended. If a student receives Probation, the Conditions of Academic Probation described below must be followed.
  • 2.00 cumulative GPA (or above) and a semester GPA below 2.00: Academic Warning.

Conditions of Academic Probation – Traditional College Students

A student on Academic Probation must satisfy all of the following Conditions of Probation for each semester that the student remains on probation:

Each Fall Semester and Spring Semester on Probation

  1. The student must enroll in and complete at least two courses in the 12-week session and one course in the 3-week session. Each of these three courses must carry at least three semester hours of credit, and they must be graded (not Pass/No Credit). The student may not Withdraw from any of these three courses (grade of W) nor take an Incomplete in any of these three courses (grade of I).
  2. None of the courses chosen for the semester may be courses taken independently (for example, tutorials or 28100 courses), nor may they be courses already taken for which the grade received was C or better.
  3. The student must achieve a GPA for all courses taken in the semester of at least 2.00.
  4. During the first week of each semester the student is on probation, the student is required to make an appointment with the Coordinator of Academic Development (Hinsdale 101, 330-569-6185), to review the Conditions of Probation and to create a written plan to maximize the student’s chances for academic success. Failure to follow this procedure could cause the Academic Review Board to view future petitions with disfavor.

Note that Conditions 2 and 3 above apply to all courses taken in the semester, not just the three courses required in Condition 1.

Each Summer Semester on Probation

The student may choose not to enroll in the Summer Session at Hiram. However, if the student does take classes during the Summer Semester at Hiram, he or she must satisfy Conditions 2 and 3 above.

A student who fails to satisfy the Conditions of Probation is subject to Suspension1 from the college at the end of the semester.

All Center for Adult Studies (CAS) and College Credit Plus (CCP) Students

For CAS and CCP students, the following guidelines are used by the Board:

  • In the first semester of enrollment at Hiram College
    • A cumulative GPA of 0.00 – 1.99: Probation or may be Suspended. If on Probation, the Conditions of Academic Probation for CAS and CCP students described below must be followed.
  • In subsequent semesters, if not already on Probation
    • a cumulative GPA of 0.00-1.99: Probation or may be Suspended. If on Probation, the Conditions of Academic Probation for CAS and CCP students described below must be followed.
    • a cumulative GPA of 2.00 or above, but a semester GPA below 2.00: Academic Warning.

Conditions of Academic Probation – CAS and CCP Students

A student is on Academic Probation, or may be Suspended, as long as their cumulative GPA is below a 2.00. A student on Academic Probation must satisfy all of the following Conditions of Academic Probation for each semester that the student remains on probation:

Each Semester on Probation

  1. At least one course must be taken that carries at least three semester hours of credit, and must be graded (not Pass/No Credit). The student may not Withdraw (grade of W) nor take an Incomplete (grade of I) from this course.
  2. None of the courses chosen for the semester may be courses taken independently (for example, tutorials or 28100 courses), nor may they be courses already taken for which the grade received was C or better.
  3. The student must achieve a GPA for all courses taken in the semester of at least 2.00.

A student who fails to satisfy the Conditions of Academic Probation is subject to Suspension1 from the college at the end of the semester.

Suspension

A student who has been suspended once by the Academic Review Board is not eligible for readmission for two semesters (counting the Summer Session). In order to be readmitted, the student must provide the board with convincing evidence that the conditions that led to the suspension have been effectively dealt with and that he or she will now be able to meet the academic standards of the college. A student who has been suspended twice by the Academic Review Board is not eligible for readmission for five years.

Appeal of an ARB Decision

A student who wishes to appeal an ARB decision must submit a written statement to the Dean of the College within 4 business days after the decision has been communicated. Appeals may be made only on two grounds:

  1. The ARB failed to follow its policies and procedures correctly;
  2. There is new information that was not available to ARB at the time of the decision.

The Dean will review the case and will make a final decision of whether to allow the student to return to the College on Academic Probation.